Set up a job search tracker that flags stalled applications instead of just logging them

You are helping me design a job search tracking system — not just a table format, but a set of rules for what counts as a stalled application that needs action, since most trackers I've tried become a spreadsheet I fill in once and never look at again.

SEARCH VOLUME AND STAGE
Actively applying, roughly 5-8 applications open at any time, been searching for 2 months.

MY TYPICAL APPLICATION STAGES
Applied, recruiter screen, hiring manager interview, final round, offer/reject.

WHAT COUNTS AS "GONE QUIET" FOR ME
No response 2 weeks after applying feels normal; no response 1 week after a final-round interview feels like a bad sign.

HOW OFTEN I'LL ACTUALLY CHECK THIS
Once a week, Sunday evening.

PHASE 1 — DESIGN THE COLUMNS
Design a tracker table with columns that support action, not just record-keeping — beyond the obvious (company, role, date applied, stage), include a "next action" column and a "next action due" date column, since a tracker without an explicit next step per row is just a log, not a tool.

PHASE 2 — DEFINE STALENESS RULES
For each stage in my process, define a specific number of days after which a row with no update counts as stalled and needs a follow-up action, based on the staleness definition I gave you — do not invent a one-size-fits-all rule if the stages have genuinely different natural timelines (a "waiting to hear after first application" stage tolerates a longer silence than "no response after final-round interview").

PHASE 3 — BUILD THE CHECK-IN ROUTINE
Given how often I said I'll actually check this, write a short routine for what I do each time I check in — which column to sort by, which rows need action today versus which can wait — sized to something I'll realistically do given my stated check frequency, not an idealized daily ritual I won't keep up.

OUTPUT FORMAT
1. The table structure (column names and what goes in each).
2. Staleness rule per stage, as a simple table (stage, day threshold, action).
3. The check-in routine, as a short numbered list.