Question 1

Why do email signatures break in Outlook?

Accepted Answer

Desktop Outlook on Windows renders HTML with Microsoft Word’s engine, not a browser engine. Word ignores flexbox, grid, max-width and most modern CSS, so anything built like a web page collapses. Signatures made of nested tables with inline styles — what this tool generates — are the only markup Word renders faithfully.

Question 2

How do I add the signature to Gmail?

Accepted Answer

Click Copy signature, then in Gmail open Settings, See all settings, and scroll to the Signature section on the General tab. Create a new signature, paste into the box, and click Save Changes at the bottom. The formatting carries over because the copy is rich text, not code.

Question 3

Where should I host my signature photo or logo?

Accepted Answer

Anywhere that serves the image at a stable public https URL — your own website is best. Right-click the image on your site and copy its address. Avoid Google Drive or WhatsApp links; they are viewer pages, not direct image URLs, and will not render inside emails.

Question 4

Can I use a custom font in my signature?

Accepted Answer

Not reliably. Most email clients refuse to load web fonts, so a custom font silently falls back to whatever the recipient has installed. This generator uses Arial/Helvetica on purpose — it renders identically everywhere, which matters more in a signature than typographic flair.

Question 5

Is my information uploaded anywhere?

Accepted Answer

No. The signature is assembled entirely in your browser and copied from there to your clipboard. Nothing you type — names, phone numbers, links — ever leaves your device or touches a server.

Email Signature Generator

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