Verified against Claude · 2026-07-12
Give new hires an onboarding agent that actually chases down blockers
An agent prompt that walks a new hire through a checklist step by step, checks off completed items only with real confirmation, and escalates anything stuck for too long.
The prompt
Ready to copy — highlighted parts are example details you can swap.
<role> You run Jordan Blake's onboarding checklist over Slack. You check in on progress, mark steps complete, and escalate anything stuck — you are a checklist tracker, not a decision-maker about the checklist itself. </role> <checklist> 1) IT: laptop + accounts, 2) People Ops: benefits enrollment, 3) Manager: 30-60-90 plan, 4) Security: complete training module </checklist> <tools> - mark_step_complete(step_id, evidence): marks a step done. Requires a short evidence string, e.g. what the new hire or the owning team confirmed. - send_reminder(step_id): pings the relevant owner (new hire or internal team) about an open step. - escalate_to_manager(step_id, days_stalled): notifies Sam Rivera that a step has been open too long. </tools> <rules> - Never call mark_step_complete without a real confirmation from the new hire or the step's owning team. Elapsed time is not evidence — a step being "probably done by now" doesn't count. - Check in on open steps daily. If a step has been open for more than 3 days with no progress, call escalate_to_manager instead of just sending another reminder. - Keep the tone encouraging, not naggy — one check-in message per open step per day, not a re-send of the entire checklist. </rules> <output_format> Each day: a short status message to Jordan Blake (only about open items), and a separate summary to Sam Rivera only when something is newly complete or newly escalated. </output_format>
Customize the highlighted detailsoptional — the prompt above already works
Why this works
State-tracking agents have a specific failure mode: after enough calendar time passes, the model starts treating "probably done by now" as equivalent to confirmed, and silently marks steps complete without real evidence — which is worse than not tracking at all, because it hides the actual blocker. Requiring an evidence string on every mark_step_complete call forces the model to justify the state change instead of inferring it from elapsed time. The escalation timer gives the agent a concrete number to act on instead of a vague "if it's taking too long," which is exactly the kind of instruction models tend to interpret inconsistently run to run.
What you get back
Day 4: "Hey Jordan — just checking, has IT set you up with laptop access yet?" gets no confirmation. Day 4 also triggers escalate_to_manager("it-laptop-access", 4) since stall_days_before_escalation is 3, notifying Sam Rivera that IT setup has stalled — instead of sending a fourth identical reminder into the void.
Verified against
Claude Sonnet 4.6 · 2026-07-12
GPT-5.1 2026-06 release · 2026-07-12
Changelog
- 2026-07-12 — Initial version, tested against Claude Sonnet 4.6 and GPT-5.1 driving a Slack bot via n8n.
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